Inn at Bay Harbor
Bay Harbor, Michigan
June 16-18, 2008
NCTA Operations and Maintenance Committee is pleased to announce that the Committee will conduct its annual conference June 16-18, 2008 at the Inn at Bay Harbor in Bay Harbor, Michigan. This marks a return to the site of the 2005 conference. Some of you that passed on this location last time because it was a little “too hard to get to” must be asking yourself why the 2005 attendees demanded to go back. We think you already know the answer.
The conference will have nearly 10 hours of plenary sessions dedicated to covering the technology, design, maintenance, operations, and repair of railcars in unit train service. We will continue our longstanding tradition of hosting a private car owner roundtable discussion. The conference will continue to feature its focused 101 seminar and will conclude with the annual golf event. The NCTA remains committed to its goal of delivering the very best professional educational for your registration dollar as we tackle today’s problems, learn about emerging technologies, and plan for tomorrow’s rail environment.
| Monday, June 16 | |
| 7:30am - 10:00am | Executive Committee Meeting |
| 10:30am - 11:30am | Private Car Owners Roundtable |
| 11:30am - 1:00pm | Lunch by Individual Arrangement |
| 1:00pm - 5:00pm | Private Car Owners Roundtable |
| 5:30pm - 7:00pm | Welcoming Reception |
| Tuesday, June 17 | |
| 7:30pm - 8:00am | Continental Breakfast |
| 8:00am - 12:00 | General Conference |
| 12:00pm - 1:15pm | Lunch Break |
| 1:15pm - 5:00pm | General Conference |
| 6:00pm - 9:30pm | Dinner and Entertainment |
| Wednesday, June 18 | |
| 7:30pm - 8:00am | Continental Breakfast |
| 8:00am - 12:00 | General Conference |
| 12:30pm - 5:30pm | Optional Golf Tournament - Bay Harbor Course |
Registration is required for each attendee at the O&M conference. The conference is open to all NCTA members regardless of whether you have participated actively in the ongoing work of the O&M committee. The conference fee is $350.00 for each attendee representing a member company ($400 after May 23) and $500.00 for each attendee representing nonmember companies ($550 after May 23). The registration fee covers the registration packet of information, admission to all Meeting proceedings, the welcoming reception on Monday evening, continental breakfast on Tuesday and Wednesday, dinner and entertainment on Tuesday night, and all refreshment breaks. There will be an additional fee of $85.00 for each guest ($40 for children 12 and under) of a registrant that participates in the Tuesday dinner.
Please use the online link below for quick and easy registration. Make all checks payable to the National Coal Transportation Association or pay via credit card.
All conference sponsorship opportunities are available at three levels of support - Platinum $2500, Gold $1500, and Silver $1000. Please contact Tom Canter at 303-979-2798 or by email at tom@nationalcoaltransportation.org for additional details on sponsorship and company recognition. You will also be able to pay for your sponsorship during the conference registration process.
The Inn at Bay Harbor in Bay Harbor, Michigan is the venue for this year’s O&M Conference. Located on Little Traverse Bay, overlooking the ‘Big Water’ of Lake Michigan, the Inn at Bay Harbor is within minutes of Petoskey, a historic gaslight Victorian city with eclectic boutiques, restaurants and art galleries. Fine shopping and dining can be found next door at The Village at Bay Harbor, and Harbor Springs is a short 20 minutes away. Scenic drives, historical tours, museums, water tours of Little Traverse Bay and world famous Mackinac Island are just a few of the popular sightseeing ventures available. Spectacular summer concerts, art and antique shows, Native American celebrations, boat races, and the By the Bay Festival all take place in the Petoskey/Harbor Springs/Boyne Country area. Warm weather recreation includes boating, beach combing, hiking, cycling, fishing charters, canoeing, and picnicking. Complimentary shuttle service is available during the summer to the Bay Harbor Golf Club and Petoskey Gaslight District.
Reservations should be made as soon as possible as the cutoff date for the NCTA room block is May 15, 2008; thereafter, the rooms at the NCTA rate are subject to availability. Please be advised that the hotel block may fill up prior to the cutoff date so make your travel arrangements and hotel reservations early! Reservations must be made by downloading the group reservation form and mailing or faxing it to the Inn at Bay Harbor.. Reservations will not be accepted by phone. NCTA Room rates vary - please see the form for full room descriptions and prices. The guaranteed check-in time is 4:00 PM and check-out time is 12:00 noon. The Inn at Bay Harbor is located at 3600 Village Harbor Drive, Bay Harbor, MI 49770. Additional information can be obtained directly from the hotel at (231) 439-4000 or from their web site at www.innatbayharbor.com
Bay Harbor Room Reservation FormNote that the Inn at Bay Harbor also has some 2 and 3 bedroom Lakeside Cottages available that can be shared by attendees. These Cottages include living and dining areas, full kitchens, and a private deck or patio. Your company will be able to do some team building as well as have a great place to meet with or entertain customers. Please call the hotel directly to reserve these cottages.
3600 Village Harbor Drive
Bay Harbor, MI 49770
Telephone: 231-439-4000 or 800-462-6963
Facsimile: 231-439-4094
Web site:www.innatbayharbor.com
If you are unable to book a room at the Inn at Bay Harbor, please check with the many other hotels in the area. A good list can be found on the Petoskey Regional Chamber of Commerce website. Follow the link below and page through the list.
Pellston Regional Airport (PLN) to The Inn at Bay Harbor approximate driving time: 30 minutes.
Traverse City Cherry Capitol Airport (TVC) to The Inn at Bay Harbor approximate driving time: 90 minutes.
Detroit Metro (DTW) to The Inn at Bay Harbor approximate driving time: five hours.
Detailed driving directions and a North West Michigan area map are available for download here:
Download Bay Harbor Inn Directions
Download North West Michigan Map
"Million dollar sunsets enticed the visitors to come to this area. It was the hotel proprietors who provided the hospitality ensuring return visits. The Great Lakes steamers and the Grand Rapids and Indians Railroad brought them here. The first train, an inspections train, arrived in the late fall of 1873. The train stopped for only a few hours as Petoskey was the end of the line. A news reporter traveling from Grand Rapids remarked about the sunset being a "million dollar view." Soon after his quote was picked up by other newspapers in the major cities, Midwest tourists couldn't get up north fast enough."
The NCTA cancellation policy requests that all cancellations be in writing (fax or email is acceptable). All cancellations will be subject to a cancellation fee of $100.00. There will be no refunds for cancellations made after Friday, May 23 or for registrants who fail to attend the conference. NCTA recognizes that there may be exceptions to this policy caused by special circumstances or events. Registrants are most welcome and encouraged to send a substitute attendee in lieu of cancellation.
Thomas C. Canter
Executive Director
National Coal Transportation Association
4 W. Meadow Lark Lane, Suite 100
Littleton, CO 80127-5718
Telephone: 303-979-2798
Facsimile: 303-973-1848
Email: tom@nationalcoaltransportation.org